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In this video, we'll look at shortcuts for navigating dialog boxes on a Mac. Excel has a large number dialog boxes that you will use frequently. Some examples include Format Cells, find and replace, spelling, paste special, go to special, and many more.

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On a Mac, you have a more limited ability to select controls in dialog boxes, but it is possible to drive these dialogs entirely from the keyboard. First, to allow you to access all dialog controls, you need to enable a preference. Go to System Preferences > then Keyboard > and to the shortcuts tab.

Then make sure 'All controls' is selected in the Full Keyboard Access area. This will let you tab and shift tab to select all dialog box controls. To illustrate, let's look at the Format Cells dialog, which provides many options in a tabbed interface. First, notice this dialog has an active Tab, which is remembered from the last time you accessed the dialog. In Mac 2011, to switch tabs, you can use Control + tab to move right. To reverse direction and go left, just add the shift key.

To step through all available controls, use the Tab key. Notice that each control is highlighted when active.

Add shift to reverse direction. For lists that are already open (for example, fonts in this case) use the up and down arrow keys to make a selection. For dropdown controls, like Underline, use the spacebar to open, and arrow keys to navigate options.